THE EXHIBITION

MALAYSIA OPTICAL FAIR 2024

EXHIBITION PERIOD

27th – 28th April 2024
Daily Opening Hours: 9.00am – 6.00pm

VENUE

Exhibition Hall 2, Kuala Lumpur Convention Centre

THE ORGANISER

Malaysian Optical Wholesalers Association
Malaysian Association of Practising Opticians
Association of Malaysian Optometrists
Malaysia Optometry Association

ORGANSING CHAIRMAN:
Mr Eric Ho
Mobile : +60 12 –679 9426
Tel : +60 3 – 6272 8498
Fax : +60 3 – 6272 8499
Email : [email protected]

OFFICIAL CONTRACTOR

INNOGEN SDN BHD
No.1, Jalan Perusahaan 1, Taman Industri Selesa Jaya, 43300 Balakong, Selangor, Malaysia.
Tel : +60 3 – 8961 1108 Fax : +60 3 – 8961 0103 / 0687 Email : [email protected]

VENUE

KUALA LUMPUR CONVENTION CENTRE
Kuala Lumpur City Centre, 50088 Kuala Lumpur, Malaysia.
Tel : +60 3 – 2333 2888 / 2603 Fax : +60 3 – 2333 2882 / 2729
Email : [email protected] / [email protected]

CONTRACTOR BUILD-UP

Official Contractor Move-in & Set-up : 26 April 2024 (Fri) ; 9.00am – 9.00pm
Non Official Contractor Move-in & Set-up : 26 April 2024 (Fri) ; 10.00am – 2.00pm

REGISTRATION OF EXHIBITORS

Registration : 26 April 2024 (Fri) ; 1.00pm onwards

EXHIBITOR

Move-in : 26 April 2024 (Fri) ; 2.00pm – 7.00pm
Final Cleaning : 26 April 2024 (Fri) ; 7.00pm

DISMANTLING

Exhibitors & Contractors : 28 April 2024 (Sun) ; 6.00pm – 9.00pm

1. Admission Professional trade and business visitors only.  The Organiser reserves the rights to refuse admission or to remove any person without giving reason. This also applies during the build-up and dismantle period.

2. Booth Space Allocation
Exhibitors would only receive their desired booth on first come first served basis. Exhibition Organiser reserves the right to make changes it deemed necessary.

3. Subletting of Booths
Exhibitors must not transfer, dispose at, part with or otherwise sublet the whole or any part of his site. whether or financial consideration or otherwise.

4. Promotion during the Exhibition
Exhibitors are reminded not to place stickers, signs or posters anywhere in the hall over other than within their own stand. Likewise, exhibitors’ representatives are not allowed to distribute brochures, invitations, etc. along the gangway or near the entrances This is unfair to other exhibitors and cause inconvenience to visitors.

5. Failure to Exhibit
Any organisation which, having confirmed and fully paid to participate in the exhibition, but fails to exhibit, payment submitted would be forfeited. These terms cannot be varied under any circumstances.

6. Booth Contractor
All booth constructions, rentals of furniture and electrical items, electrical and piping installation must be carried out by the Organisers official contractor, lnnogen Sdn. Bhd. The Organiser shall not be responsible for any dispute which arises / may arise between lnnogen Sdn. Bhd. and Exhibitors.

7. Manning of Booths
All Exhibitors are to ensure that their booths are fully manned during the 2 days of exhibition hours.

8. Exhibitions’ Badges
Every company is entitled to maximum 10 badges for staff to man the booth. Additional badges required will be charged at RM 20 per badge.

9. Registration of Exhibitors
Registration of exhibitors will start from 2.00pm 26th April 2024 (Friday).

10. Infringement of Common Areas
All equipment, promotional material, furniture or exhibits are to be placed within the perimeters of exhibitors own booth / space.
Exhibitors are NOT allowed to put up any posters or promotional material in the common areas, eg- pillars, walls partitions, panels etc.

11. Liability Insurance
Security will be arranged throughout the duration of the exhibition 27th & 28th April 2024. Although organiser will do its utmost to ensure the security or the area, they shall not be held responsible in the event of any damage, loss or theft of exhibitors’ and
belongings. All exhibitors are responsible to ensure that their
items are adequately insured.

12. Site Secretariat
For the duration of the event, Organiser will maintain a site secretariat to attend to any concerns and to render any
assistance that may be required by the exhibitors.

13. Unforeseen Occurrences
In the event of any occurrences not foreseen in these Rules and Regulations, the decision of the Organiser shall be final. 

1) Standard Shell Scheme Stand

All shell scheme stands are designed, erected and decorated included partitions, company fascia, table, chairs, lightings and carpet. The Organiser reserves the right to make changes on the facilities provided at any time before the commencement of the Fair. Main switch and distribution board may be required to be installed within booth area at the Official Contractor’s
discretion.

Fascia Board with company name is inclusive in the standard booth package. Display of company name (in English letterings) shall base on name submitted in Fascia Name Form in the manual.

Standard Shell Scheme Stand exhibitors must adhere to the following:

• No additional booth fitting or display may be attached to the shell booth structure.
• No tapes, nails or fixtures of any kind are allowed to be affixed to the partitions, floor or ceiling. Exhibitors are liable to any damage caused to their booth fixtures and fitting at the Fair.
• No items may exceed a height of 2.5 meter or extend beyond the boundaries of the booth allocated. These include but not limit
  to fitting, exhibits, company names, advertising material logos, inflatable ought along by the Exhibitor.
• All exhibits, stand materials and the like shall be removed immediately after closing of the Exhibition according to arrangements
  and within the time limits specified by the Organiser. Any exhibits or stand materials left behind at the Exhibition Venue shall be
  deemed abandoned. Exhibitors are liable for disposal expense so incurred by the organiser.
• Installation of electrical equipment, including lighting fixtures, must adhere to the Electrical Regulations of Suruhanjaya
  Tenaga Malaysia stringently. Exhibitors are prohibited to install any sub-standard fittings or wirings, which compromise
  the electrical safety standard.

2. Bare Space Stand / Upgraded Shell Scheme

2.1 Plans & Design Proposals

For Bare Space Stand / Upgraded Shell Scheme, plans and design proposals must be submitted to the Official Contractor for review before deadline.
Drawings submitted must contain information such as floor plan, stand elevation, electrical fittings, carpeting, colours and materials to be used, moving exhibits, any audio-visual equipment to be used, weights and point loading of exhibits etc. Kindly refer to Indemnity Form for submission format sample.

2.2 Bare Space Stand / Upgraded Shell Scheme Exhibitors and Contractors must comply with the following points:

• All special design technical drawing must be submitted to Official Contractor for approval by 15 March 2022.
• Height limit allowed for booth construction is 4m.
• The airspace of adjacent booths is NOT to be used by exhibitors.
• Exhibitors are responsible and liable for any such contractor’s observance of all Rules and Regulations, including the strict observance of build-up and tear-down schedules.
• Exhibitors may not lay carpet across adjacent booths.
• Any raised platform corner must be rounded.

The Organiser reserves the right to charge “any additional cost incurred” any such Exhibitor and / or contractor who has violated the Rules and Regulations or delay in the build-up or tear-down, for additional works requirements as a result of the violation.

2.3 Bare Space Stand & Upgraded Shell Scheme Stand Contractors must comply with the following:

1. Contractors should strictly follow the Move-in / Move-out schedule set by the Organiser. No prior move-in / out is allowed.
2. Exhibitors are reminded that it is the responsibility of their own appointed contractor to clean and vacuum the booth upon completion of construction, before handling over to exhibitors and daily cleaning of the booth.
3. Waste materials (inc. packing materials) must be disposed accordingly by the appointed stand contractor.
4. All construction materials, empty crates and equipment must be removed from the venue and loading dock immediately after the construction and dismantling period. Otherwise, storage and clearing charge will be imposed on the contractors.
5. No slipper or sandal is allowed especially during build up and tear down period.
6. Use easily removable carpet tape. Do not use adhesive glue. Ensure to remove all tape from booth. Failure to do so, exhibitor/appointed contractor will be liable to pay Organiser for removal which will be charged at per metre length.
7. All materials used in the construction of booths, such as drapes, fabric walls, signs, banners, acoustical materials and all decorative materials, that will be installed or located near or exposed to any heat source (lighting fitting, power connection or etc.) regardless of any size of the material used, must be flame-retardant and meet either the National Fire Protection Association (NFPA) 701 standard, BS5867
   • Part 2: British Standard Specification for Fabrics for Curtains, Drapes and Window Blinds or other related standard.
   • A Certificate of Flame Resistance must be submitted with booth design submission.
8. Activities, such as welding and grinding, which involve the generation of hot sparks, are not allowed to be carried out in the Centre.
9. Construction materials are not allowed to be piled onto the EMERGENCY AISLE, obstruct fire exits and firefighting equipment. All materials must be kept within the contracted booth space at all times

2.4 Refundable Performance Bond & Administration Fee

All Contractors other than the Official Contractor must place a Refundable Performance Bond.

• For booth 36sqm & below @ RM 3,500.00
• For booth 37sqm – 72 sqm @ RM 6,000.00
• For booth 73sqm & above @ RM 10,000.00

The refundable performance bond will be refunded to the exhibitors / outside contractors within a month after the conclusion of the fair provided no damages or delays are caused by outside contractor.

An Administration fee of RM 23.00 per sqm (Minimum levy RM 210.00) will be imposed to contractors other than the official contractor for processing and approval purpose. Payment should be made payable to the Official Contractor for processing and approval purpose.

2.5 Power Supply & Lighting
Lighting connection work in all Malaysia Optical Fair must be carried out by Official Contractor. Without any exception, Exhibitors including those who provide their own lighting fixtures will be charged the lighting connection fees according to the rates in Electrical & Lighting Form.

1. Lighting connections are charged according to the number of tubes and bulbs lighted on the stand.
2. Light boxes are charged according to the number of tubes in each light box, using the lighting connection rate. Exhibitors are encouraged to use tubes of higher wattage (maximum 100 watts) wherever possible.
3. Exhibitors who provide their own lighting fixtures containing wiring installation must comply to the following procedures:
   • Submit detailed drawings of such installation to Official Contractor.
   • Show proof that such installation is carried out by a registered wiring contractor with relevant Class of Certificate of Registration issued by the Director – General of Electrical Inspectorate, Malaysia or its equivalent.
   • Use materials approved by the Department of Electrical Inspectorate, Malaysia. Non-compliance o the above would result in immediate termination of power supply and/ or Kuala Lumpur Convention Centre (Hall Owner) penalty charges.
4. Exhibitors whose lighting fixtures are found to have been the cause of trips in power supply will be responsible for all re-energisation charges.
5. One power point is assigned to one machine only. No multi-point connection and / or extension is allowed.

2.6 Occupational Safety and Health Ordinance

For all construction with wooden materials involved, raw space contractors are required to prepare one functional fire extinguisher at a conspicuous spot within the assigned are during the construction period for safety reason.

2.7 Occupational Safety and Health Ordinance

Exhibitors and / or their contractors must comply with Occupational Safety and Health Ordinance in construction and dismantling the stands.

1. Make sure the workplace is safe and healthy.
2. Provide and maintain safety working equipment and procedures.
3. Appoint authorized person for on-site supervising of installation / dismantling works.

INNOGEN ORDER FORM

INNOGEN ORDER FORM

All above order forms are accessible via Innogen Online Services Centre.

• Click on to Innogen Online Services Centre
• Exhibitor will receive individual Password / UEI Code to log in to the homepage via email.
• Browse through relevant forms, fill in the necessary form require and submit it online with a click of button.

EXHIBITOR SERVICE CENTRE for KUALA LUMPUR CONVENTION CENTRE

The ESC portal allows exhibitors to easily access and order a variety of add-on services as well as pay online in their own time – at any time – minimizing hassle.

• INTERNET SERVICES
• AUDIO-VISUAL
• BOOTH CATERING
• BEVERAGE
• POTTED PLANT
• STAND CLEANING
• WATER & COMPRESSED AIR

1. Click on Malaysia Optical Fair and Sign-Up.
2. Complete required details as a new user on your first visit to the site.
3. Key in your booth/stand number and click “Ok”.
4. You will be taken to the homepage to browse and purchase products and services and online payment.
5. Your order will be sent directly to our teams to process in readiness and you will also receive an email confirmation.
6. Find out more about the ESC portal via video here.
7. Deadline to Order: 8 April 2022.